The EventPipe Blog

How to Turn Hotel Bookings Into Club Team Fundraising Dollars

jeffporter@eventpipe.com (Jeff Porter) — Thu, 23 Oct 2025 14:54:41 GMT

Fundraising is a nonstop responsibility for most club and school teams. Between uniforms, tournament fees, and hotel costs, there’s always another expense to cover. And the pressure often lands on the same small group of overextended parents and volunteers.

Hotel Room Management for Construction Crews: Smarter Solutions for Group Stays and Budget Control

Brandon Hollmann — Mon, 20 Oct 2025 19:34:34 GMT

Managing hotel stays for traveling construction crews can be chaotic between rotating schedules, remote job sites, and last-minute changes. Most teams are still wrangling bookings with spreadsheets, group texts, or outdated corporate tools that weren’t built for the way you actually work.

The Ultimate List of Hotel Terms

patricia@eventpipe.com (Patricia Driscoll) — Mon, 20 Oct 2025 18:41:53 GMT

If you’ve ever negotiated an event housing contract and had to Google half the hotel terms, you’re not alone.

How to Write a Stay to Play Policy That Actually Works

jeffporter@eventpipe.com (Jeff Porter) — Mon, 20 Oct 2025 18:10:55 GMT

If you're a housing company that oversees Stay to Play youth sports tournaments, you already know the drill. Teams book outside the block, hotels miss pickup goals, and you’re the one left sorting it out. Compliance drops. Revenue slips. And the blame circles back to your team, forcibly handing exemptions out like candy.

How to Capture Post Block Hotel Revenue After Your Room Block Fills

jeffporter@eventpipe.com (Jeff Porter) — Fri, 03 Oct 2025 18:53:11 GMT

Events such as youth sports tournaments, association conventions, and weddings all have one thing in common; the contracted blocks usually sell out while demand for those rooms is still high. When the block closes, you lose access to rooms, visibility into bookings, and revenue that could have been captured with better planning.

Introducing Presto: Live Hotel Inventory Booking Software

jdlogan@eventpipe.com (Jeff Logan) — Thu, 25 Sep 2025 19:37:25 GMT

Every time you send guests a hotel list or paste a third-party hotel booking link into an email, you’re losing revenue. The demand is there; families, fans, attendees, and travelers all need a place to stay. But without the right system in place, that demand slips away with no tracking, no visibility, and no return to you.

The Best Funeral Home Software of 2025

jeffporter@eventpipe.com (Jeff Porter) — Thu, 18 Sep 2025 16:59:02 GMT

Running a funeral home or being a funeral event planner means managing more than memorials.

You’re balancing emotional support with nonstop logistics—from service scheduling to hotel accommodations. It’s a lot, and with 45% of funeral homes still operating without centralized software, much of that work still happens manually.

Blockflation in Youth Sports Travel: How Overblocking Hotel Rooms Hurts Pickup, Compliance, and Credibility

scott@eventpipe.com (Scott Villemain) — Mon, 15 Sep 2025 13:40:29 GMT

If you’ve ever opened hotel blocks for a youth sports tournament only to watch teams hoard more rooms than they need, you’ve experienced blockflation. It’s one of the fastest ways to lower your pickup rates, frustrate families, and even hinder hotel partnerships, all before your event even begins.

Blockflation doesn’t just disrupt inventory. It undermines your ability to enforce Stay to Play compliance and deliver a smooth booking experience. Teams grab early blocks, options run dry for others, and suddenly, parents are booking outside the system or stuck at hotels 30 minutes from the venue. Meanwhile, you’re stuck manually chasing down teams to right-size their blocks.

How Much Does It Cost to Rent a Hotel Meeting Room? A Breakdown for Convention Planners

jeffporter@eventpipe.com (Jeff Porter) — Fri, 29 Aug 2025 16:36:18 GMT

TL;DR

What this blog covers: A detailed breakdown of the true cost of renting hotel meeting rooms, from base fees and F&B minimums to AV, service charges, and hidden setup costs.
Why it matters: Meeting room pricing can significantly impact your event budget, especially if you don’t know what to look for or how to negotiate. This blog helps you plan smarter and avoid costly surprises.
What you’ll identify: The key cost drivers in hotel meeting room pricing, which fees are negotiable, and how to align your room block with venue contracts for better rates.
What’s included: A full cost table, examples of typical pricing, tips for identifying hidden fees, and the five most effective ways to negotiate better rates.
Who it’s for: Association and convention planners who manage hotel contracts, housing, and meeting space logistics for events, conferences, or tournaments.

The Future of Funeral Home Software: Adding Hotel Booking to Better Support Families & Earn More Revenue

jeffporter@eventpipe.com (Jeff Porter) — Tue, 12 Aug 2025 20:26:48 GMT

TL;DR

- What this blog covers: How funeral home software can be enhanced with hotel booking tools to better serve families and grow revenue.
- Why it matters: Modern funeral homes face rising competition and family expectations. Offering hotel booking shows empathy and sets you apart.
- What you’ll learn: The benefits of integrated hotel booking, how it works, and why it’s the next evolution in funeral home services.
- What’s included: An overview of hotel booking software, key features, competitive benefits, and how it fits seamlessly into your workflow.
- Who it’s for: Funeral home directors looking to modernize, improve service, and generate more income without adding staff.